SCPA BOARD OF DIRECTORS MEETING / MARCH 2023

Call to order:
A meeting of the SCPA Board was held at Member Lotman’s home on 3/9/23 at 6:00.

Attendees:
Voting members in attendance included:
Thérèse Lotman
Brenda Miller
Cathy Moretti
Tanya Stivers
Larry Watts
Peyton Wilson

Approval of Minutes:
The minutes of 2/9/23 were approved.

New Board Members:
Potential new board members David Ravins and Jenni Kayne were interviewed. Both were approved unanimously.

Dressage Arena Amendment:
Member Lotman presented a proposal to add more sand to and re-level the dressage arena. SCPA member, Mary Sweeney, obtained pledges to cover the cost of approximately $8500. An additional 1 ½” of sand was approved. Lotman will work with Sweeney and Manager Crone to see the project through.

Site Report:
A site report was presented by Site Manager, Maria Crone
We have 2 new members: an upper-level dressage rider and a junior scheduled access member.
Fundraising for waterless footing in the main & pony rings is at $115k including matching by member Ashley Kaplan
“Ahead with Horses” has the prospect of expanding their program through the collaboration of “Momentum Charity.” Momentum could provide access to state funding, transportation & licensed therapists.
Incident reported: Unfortunately, a pony injured on site had to be put down. After rolling in the turnout, it stood up & injured its leg.

Budget Report:
A budget report was presented by Finance Officer, Miller.
• With the new budget, we will cover costs through the next membership cycle.

Board President Stivers presented:
Further discussion of waterless footing… Stivers noted that the City Ordinance on Water Conservation could restrict us from watering arenas in the future. Crone reported that the minimum water usage on site per day is 4600 ga and has estimated that half of that is on the arenas.
Employee situation – still looking for Sun/Mon coverage.
Olivia Frost was presented for approval as an assistant trainer for German Schneider and was approved unanimously.

Adjournment:
President Stivers adjourned the meeting at 7:50 pm

SCPA BOARD MEETING MINUTES / FEBRUARY 2023

Call to order:
A meeting of the SCPA Board was held at Member Lotman’s home on 2/9/23 at 6:00.

Attendees:
Voting members in attendance included:
            Thérèse Lotman
            Brenda Miller
            Tanya Stivers
            Larry Watts
            Peyton Wilson
          Member, Cathy Moretti attended remotely via zoom.

Approval of Minutes:
The minutes of 2/9/23 were approved

Reports:

A site report was presented by Site Manager, Maria Crone
Incident reported: Site member & rider Gabby Kamins was bucked off a pony and broke her elbow.
Antonio is currently working 6 days a week as we look to hire a new employee for Sundays & Mondays. José is working Mondays currently.

A budget report was presented by Finance Officer, Miller.
We will be using the services of a new tax accountant, Jon Miller, in the future.

Board President Stivers presented:
The status of the “waterless footing” fundraising
Several questions were asked, also awaiting all trainers’ input
Announced & welcomed to our next meeting, MRCA appointed new member, Irma Muñoz

Main Motions:
Kayla Beals was approved as a new assistant trainer for trainer, Jodi Spurgeon.
Lily Marshal was approved as a new assistant trainer for trainer, Cha Cha Levinson.

Adjournment:
President Stivers adjourned meeting at 7:40 pm       

SCPA Board Meeting Minutes / January 2023

5PM start and adjourned at 6:40PM
1/4/23
Present- Tanya Stivers, Peyton Wilson­­, Larry Watts, Brenda Miller, Cathy Moretti-via zoom
Absent- Therese Lotman

SITE REPORT-MARIA

Felipe and Aysha have left. Maria put out feelers to guys who know arena work, reached out to non show guys -and while she looks Antonio will help make it work, even if he comes out on non work days.

Horse update:
A horse was injured in turn out, injury to the left hind, had to put him down.
Brenda- when a horse dies the board should  send the owner a note.

Possible leads:
8 inquiries about the site, a few solid leads
Overall, the amount of contacts have picked up!

MRCA MEETING

The MRCA meeting this morning was about the process.
One board member, joe edmonson, knew the history of the scpa and he wants the new person to advocate for the MRCA’s charter & mission.
They’ll receive resumes from people, at Feb 1 meeting, they’ll interview these people and ask questions.
There will be an opportunity for the  public  to comment, each person can speak for 3 minutes and anyone can speak to candidates.
We’ll know 3 days before who’s applied for the position.
Their meeting is at 10am on Feb 1.

APPROVED THE MINUTES
Minutes were approved

FINANCIALS-BRENDA

More good news on budget.
Randall-he’s in budget at 25% reduction in his compensation.
We started 2022 with  a projected 97k deficit, landed with a 25k deficit,  ended up way better than anticipated.
We got more new members in than we thought we’d have, ended up much better in 2022.

2023 outlook:
With the cuts made, we should end in the black but have not projected to do any projects. We will need to rely on fundraising for site improvement.

FUNDRAISING UPDATE:
Ashely has started
Dean gave us a quote
Ashley will work with Peyton on this.


NEXT MONTH’S MEETING:
Brenda’s out of town on Feb 1, Tanya will send us possible alternate dates.

SCPA Board Meeting Minutes / July 20th, 2022

In Attendance:
Directors: Anne Dobkin, Therese Lotman, Victoria Shemaria, Tanya Stivers, Larry Watts
Guests: Maria Crone, Cathy Moretti

Meeting began at 6:00pm

Minutes from June meeting approved

6:15pm Board met with prospective board member Cathy Moretti

Board Composition:
- Cathy Moretti approved as a new member of the Board of Directors to replace Linda David

Site Report: Maria Crone
- Emergency Evacuation Plan
- Dressage Arena Installation Complete
- Happy Trails
- Plumbing

Board Approval of Evacuation Plan

Financial Report: Brenda Miller
- Financial picture remains strong with first half of the year exceeding 6 month projections
- Fundraising to benefit year end budget expectations
- Approval of the financials

Board of Directors Corporate Resolution:
- Approval of President Tanya Stivers and Treasurer Brenda Miller as signers of legal and financial documents
- Approval of Therese Lotman in role of Secretary

Fundraising Sub-Committee:
- The Board approved the formation of Fundraising Sub-Committee. Initial members to be Brenda Miller, Cathy Moretti and Maria Crone. Outreach to others who have expressed interest to follow.

Outreach Update:
- Arrangements for Fall field trips to continue
- Exploration of community member’s input on possible outreach to Paul Revere Middle School’s Special Education Program

Board Meeting Schedule:
- The next board of Directors meeting will be August 17th
- Tentative schedule of first Monday of each September through June depending on board member’s availability

Board moved into Executive Session

Meeting adjourned at 7:40pm

SCPA Board Meeting Minutes / June 22nd, 2022

In Attendance:
Directors: Linda David, Anne Dobkin, Therese Lotman, Brenda Miller, Victoria Shemaria, Tanya Stivers, Larry Watts
Guests: Maria Crone, Dave Ravins

5:45pm Dave Ravins addressed the board encouraging school outreach activities at the canyon

Meeting began at 6:00pm

Minutes from May Meeting Approved

Site Report: Maria Crone
- Emergency Evacuation Plan
- Dressage Arena Installation Start Date

Assistant Trainer Days:
- 3rd Quarter Data Reviewed

Financial Report: Linda David
- Budget & Balance Sheet Tracking as expected
- Approval of the financials
- Billing Cycle outstanding accounts reduced

Fire Evacuation:
- Plan Reviewed
- Access credentials to be approved by Fire & Police
- Emergency Evacuation Plan & Information sheet to be available in office

SCPA Gives Back:
- Larry Watts & Maria Crone to collaborate on arranging school field trips for Fall

Board move into Executive Session

Meeting adjourned at 7:36pm

SCPA Board Meeting Minutes / May 25th, 2022

In Attendance:
Directors: Linda David, Anne Dobkin, Victoria Shemaria, Tanya Stivers, Larry Watts
Guests: Maria Crone, Brenda Miller

 Meeting began at 6:09pm

 Minutes from April meeting approved

Site Report: Maria Crone
Leak in the water main was repaired
Dressage footing installation anticipated date early June

Board Composition:
Brenda Miller approved as new member of the Board of Directors to replace Rachel Adler

Financial Report: Linda David
Budget and Balance sheet tracking as expected
Approval of the financials
Remaining unpaid invoice report usual for this point in billing cycle
Board to explore possible fundraising activities and opportunities

Trainer Request:
Approval for Alexis Tierney to temporarily assist Traci Brooks

Trainer Liaison:
Maria to discuss possibility of instituting Trainer liaison to the Board of Directors with the trainers at the summer schedule meeting

SCPA Gives Back:
Approval to move forward with Happy Trails program for a six month pilot period.

Board Meeting Schedule:
The next Board of Directors meeting will be June 22nd

Board goes into Executive Session

 Meeting adjourned 7:34pm